Reporting to the SHE Manager, the SHE & Maintenance Administrator is responsible for providing administrative and support to the plant employees and leadership team, as well as promoting positive employee relations. The main function of an SHE & Maintenance Administrator is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
 

What’s in it For You:

• You will join a growth company offering competitive pay and benefits
• Access to best in class resources, tools and technology
• Opportunity for a long term, advanced career path
• A culture that values safety first, including training and personal protection
• Pride in working for a company that provides clean water, safe food, abundant energy and healthy environments

What You Will Do:

Reporting to the SHE Manager, the SHE & Maintenance Administrator is responsible for providing administrative and support to the plant employees and leadership team, as well as promoting positive employee relations. The Plant Administrator will be the main contact for plant purchasing and payroll administration tasks, as well as supporting the general administrative needs of the site. This role will be on-site M – F, 8am – 5:00pm.

Main Responsibilities:

• Tracking employee attendance to all in person monthly trainings and monthly training reminders
• Tracking annual physicals for all employees
• Enter bills and invoices from waste into the waste tracker.
• On the 1st of each month make sure to total all waste totals and break down by disposal facility
• After doing all OnBase invoices send totals to manager
• Code and process invoices and Pos
• Track all BBS observations and update weekly
• Order all COA's, Safe Work permits, Forklift Inspection Books
• Maintain tracking, orders and repairs of safety radios
• Creating folders for all new employees and maintain their training their records.
• Tracking spreadsheet of all employees training, schedule trainings when needed
• Assigning all new employees Safety Skills CBT's.
• OPS will bring their weekly round and board sheets and you will make sure you have all of them. What is missing is communicated to them. Then once all complete all board sheets are scanned in and saved in a folder. Then all round and board sheets are filed.
• Enter all near misses/incidents into SH&E spreadsheet and assign each one its number and then give them all to Don for Velocity inputting.
• Hep B vaccine tracking and monitoring
• Track all waste manifests in tracker and updated once the second manifest is received
• Enter manifests into TCEA database STEERS each month. All due by mid February before report is due in March of each year. (Environmental Engineer to submit to the state)
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.
   

Position Details: This position is based in Fresno, TX.

Minimum Qualifications: 

• High School Diploma Required.
• 3-5 years experience in an administrative role, preferably in a manufacturing environment. Will consider less experience in conjunction with a degree in a related field.

 Preferred Qualifications:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
   

• Associates or Bachelor’s degree in Business, HR, Office Management, Liberal Arts, Accounting or a related field.
• Effective problem solving and problem resolution skills.
• Previous and experience in Workday and SAP system is a plus.
• Prior timekeeping/payroll experience is a plus.
• OnBase and MyBuy experience a plus.

Benefits 

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits. 

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here. 

Covid-19 Vaccine Notice

Due to local mandates and customer requirements, applicants for certain customer-facing positions must be fully vaccinated (which in some situations requires a booster if eligible), unless a religious or medical accommodation is requested by the applicant and approved by Ecolab. 

Americans with Disabilities Act (ADA) 

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please call Ecolab Recruiting Support at (866) 841-6682 for assistance. 

Our Commitment to Diversity and Inclusion

At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and the San Francisco Fair Chance Ordinance.